Top Preferences Clients Look for in Workflow Management PAAS

Posted by Chris Fisher on Thu, Aug 11, 2016 @ 10:26 AM

 

In talking to many customers that are researching a business process management or workflow management solution, I’ve compiled a list in no particular order, of top preferences. I have set price aside as there are vast differences in cost for off-the-shelf solutions and dedicated platforms and SaaS products. Below, I have listed the top 6 requests that most organizations will discuss early on when researching new products.

UI Design. Some people just call this the “skin.” It’s the look and feel of the product and its your first reaction to the quality and user friendliness of a PaaS or a workflow solution. If it looks too old or outdated, it will work for some companies, but for others, it will not even be considered.  Adoption is proven higher with better looking UI’s as they are more enjoyable on a subconscious level to work with. Colors, simple navigation, charts and graphs, reminders, company logos and other choices are all key in decision making.

A Flexible Platform. For most companies, a platform is needed that will be flexible and have many uses. Certainly some organizations will choose a product that has one specific function, but that will only suffice for a year or two until additional inefficiencies are discovered in multiple workflows. A platform that can bridge departments and connect with legacy applications is required for most mid-market and large companies. It also needs to pass the IT depts. scrutiny while being simple enough for business analysts to configure and for end users to use.

Mobile and Cloud Based. Most mid-market and large organizations are moving to cloud based architecture and look for mobile availability. Cloud application users have little to no maintenance and can allow access to anyone that has user rights.  Mobile apps are the standard now and many mid-market companies have CRM’s and external apps that allow easy access to clients. This is very popular in banking and retail businesses. Eventually most businesses will have some cloud-based solutions and mobile availability. 

Ability to Grow with Organization. Because all businesses expect to grow, a platform is needed that can scale at the same rate.  There are many functions, added tasks, departments and staff that will increase the load that is required of a workflow automation platform. The ability to make changes without the use of programmers or coding is a deciding factor for many.  Intellect’s Accelerate Platform with its no-code drag and drop technology is an example of a PaaS that can grow to any size.  

Speed in Delivery. Most businesses need to get up and running quickly. Nobody wants to spend months configuring, building, integrating and implementing. The reality is most of these tasks take time and it can be 3 to 6 months. With no programming and a team of business analysts configuring workflow apps, launching can happen in under 2 months. If the apps are built by Intellect’s Professional Services team, launching can happen sooner.  

Excellent Customer Service. This is a popular request for many companies. Its important that the platform vendor chosen is available and ready to help in all phases of designing, testing, integration and launch. After the product is launched, its also important to have a customer service team that is available to fix any bugs or problems. A PaaS provider that works with you for the complete lifecycle of the application will be a critical part of the success of the product.  If you’d like to learn more and create a Proof of Concept app with Intellect, click here for a free trial. http://www.intellect.com/free-trial

Tags: BPM, Workflow, Compliance, Low code platform, Cloud, Workflow Managment

Workflow Management Solutions: Off-the-Shelf Vs. Custom Development

Posted by Chris Fisher on Tue, Aug 02, 2016 @ 08:29 AM

 

Many business are considering a workflow management system for their internal processes. The paperwork and emails are no longer manageable and with compliance and competitors to deal with, organizations are at a critical mass point in time, having to automate business processes. So the research begins on Google, and the amount of products is overwhelming. There are enterprise solutions, custom built apps, off-the-shelf software, and just about anything in between. But what is best, and what provides the most effective cost savings?

For the Fortune 500, most go with an enterprise solution that is built to spec. For mid-market organizations there are more choices. Many use off-the-shelf solutions for different departments. Some use custom built solutions and others like to configure drag and drop solutions themselves. This is a cost effective choice, as it doesn’t require programming. The key is to find out what the use-case is, determine if will it need to be changed or evolve with the business in the future, and what level of customization is needed for the software to be effective. This is probably the most confusing part of choosing a software provider for workflow management, forms automation, or document management. In considering budget and pricing off-the-shelf is cheaper, but will that translate to cost savings in the future?

Off-the-shelf software is a great choice as an immediate fix that will probably do 75% of what is needed.  But this is merely a Band-Aid in many cases as the 25% that remains will need to be customized for the organization to realize the full potential of the process. Spending a small percentage more on a drag and drop platform that users can configure themselves is a better choice, if there is staff on hand that has the time to build. The benefit here is that the workflow can be configured to the organizations exact specs because the specs are best known by the staff that will configure. And with this intimate knowledge of the internal process, evolution is possible and greater efficiencies are created. There are similarities on every organizational workflow, but as a rule no two are alike.

Probably the quickest solution would be a custom built platform configured by experts in the industry. Intellect’s Accelerate Platform and Professional Services Team can build very complex systems in a short amount of time. The cost is certainly more than an off-the-shelf product, or even and drag and drop solution, but the speed in delivery is often the deciding factor.  Most systems can be built, tested and launched in less than 60 days and changes are made as the organization evolves and grows. With these modern systems, expect them to be mobile ready, cloud based, and user friendly with an immediately recognized time savings. ROI’s are often realized within 6 months to 1 year.

In conclusion, when researching a workflow management system here’s a rule of thumb; off-the-shelf is an affordable quick fix, drag and drop is fully customizable and a bit pricier, and custom built is the best choice for speed, accuracy and delivery. If one considers the full life cycle of a custom built solution, the cost and time savings and efficiencies gained will outweigh any other product.

If you’d like to learn more and create a Proof of Concept app with Intellect, click here for a free trial. http://www.intellect.com/free-trial

Tags: BPM, Workflow Managment, SaaS, Cloud, Workflow Process Management, workflow automation

EMPLOYEE SETUP APP:  Learn hOW TO AUTOMATE ONBOARDING BEYOND HR

Posted by Romeo Elias on Wed, Sep 30, 2015 @ 02:23 PM

The Employee Setup application is a modern enterprise app that makes it easy to onboard new employees by automating onboarding beyond HR.  As a compliment to your core HRIS system (ADP, Workday, Oracle, HCM/PeopleSoft, etc.), the app is designed to automate and streamline the process of setting up a new employee upon agreement of employment, with established work item requirements, while reducing the time-to-productivity. The purpose of the application is to automate the manual checklist/tasks managers use when a new hire comes on board, ensuring nothing gets overlooked or delayed, in turn, increasing the level of productivity and employee retention.

The app will provide the ability to clearly align new hires with key business strategies, while standardizing and individualizing new hire elements. The Employee Setup App is ideal for organizations with a high volume of new hires annually, or with high turnover, and enables high efficiency, productivity, and compliance.

The Employee Setup app is a pre-configured; ‘out of the box’ solution built on the Intellect Platform, and offers customization and integration functionalities. The Intellect BPM Platform empowers everyone to innovate by giving people the ability to build and deploy a wide variety of enterprise business apps rapidly, without the need for programming from design to launch. With Intellect’s agile development methodology, users are enabled to easily create web-based enterprise apps with smart forms, integrated enterprise data, automated workflow, advanced reporting capabilities, and the ability to go mobile in just minutes.

 

 

Watch Recorded Webinar 

 

What Attendees will learn:

  • How to automate over 30 manual tasks with the Employee Setup App before your new hires first day of work.
  • How the Employee Setup App will lead to increased employee productivity and lower turnover, saving your company both time and money
  • How to customize the Employee Setup App to directly align and integrate with your HR, HRIS, and hiring processes
  • Integration with DocuSign when there’s a need for eSignatures

Who should attend:

  • HR Executives/VPs/Directors/Managers
  • CIOs and IT Executives
  • Departmental Heads
  • Companies with High Turnover

 

Tags: BPM, Mid Market, Business Process Management, Cloud, HR, HR Gap, mobile applications, Workflow and Business Process Management, mobile apps

So Long Mobile Websites, Say Hello to More Mobile Apps.

Posted by Zaira Hernandez on Mon, Apr 01, 2013 @ 09:55 AM

Tablets and smartphones make our lives easier. They are compact and allow more flexibility in the business world, where our professional and personal lives demand having access to any of our business tasks and data on the go. But let’s think further, flexibility to access the web and other software programs has become a necessity rather than an option. Many of us can’t even imagine what our lives would be like without access to the internet on a daily basis.

Mobile websites started a trend that has revolutionized how customers share and process information. However, just like any other invention, mobile websites are now losing popularity as mobile apps become more popular and available in the market.

How popular have these new mobile Apps become? Compuware, a technology performance company, conducted a survey of 3,500 consumers to analyze their behavior on mobile devices.  The findings show that Mobile Apps are rapidly becoming more popular than mobile websites.

According to the Compuware Survey, “85% of respondents say they'd prefer a mobile app than a mobile site.” The survey results show that customers’ choice to access their data through mobile apps is rapidly changing and resulting in companies starting to present their product to their prospective clients not only on a mobile website but through a mobile app.

How are these users deciding to move from their regular mobile website to mobile apps? Ratings seem to be a common factor to whether a customer will give a try to a new mobile app on the market. 84% of users say ratings help them determine whether they should download a program.” The Compuware survey results found that users want fast access, easy navigation, and real-time communication when they first launch a mobile app.

 “So Long, Mobile Websites” is how CIO Insight refers to customers’ reaction to mobile apps in the article Users Want Mobile Apps, Not Mobile Websites. It remains to be seen if customer’s expectations will dictate whether mobile apps will take over mobile websites. 

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Tags: BPM, SaaS, Cloud, SMB, ROI, mobile web, SMB market, SMBs, mobile apps

SMBs Welcome Smart IT Solutions

Posted by Romeo Elias on Tue, Mar 19, 2013 @ 02:23 PM

According to a recent Gartner report the SMB market keeps expanding resulting in new opportunities for innovative IT solutions.  “SMB will spend approximately $920 billion worldwide on IT in 2013. Out of those 920 billion…The SMB market represents 44% of the total IT spend worldwide”, Gartner reports. This comes as no surprise since SMBs have become a big part of our worldwide market. According to statistics there are 6 Million SMBs in the U.S. and a total of 65-70 Million SMBs worldwide.  

SMBs find themselves continuously competing against larger businesses and as a result they need to be innovative on how they handle their IT needs to keep up with larger competitors. As a result, popular IT solutions have emerged that have adapted their technology to develop comprehensive solutions for business analysts and SMB business owners, reducing the need for programming,  years of experience, extensive training as well as long and costly implementations.  

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According to Gartner, IT solutions for SMBs should:

  1. Be affordable with outstanding support
  2. Be easy to install, configure and manage
  3. Demonstrate fast ROI (Return on Investment)
  4. Provide flexibility in deployment options
  5. Provide entry level functionality that can be easily scalable
  6. Not require too long to achieve benefits
  7. Be delivered by providers that are “easy to do business with”

Gartner predicts that by 2015, the SMB market is projected to cross the trillion dollar mark in IT spending. While this change takes place the flexibility of IT services on the cloud for SMBs will also become more popular.  

“By 2015, 70% of midmarket businesses with 100-999 employees and 40% of small
businesses with 20-99 employees will acquire paid public cloud services.” This change has already begun. In fact, Gartner estimates that in 2013, the percentage of SMBs moving their system to the cloud will jump by 20% over 2012.  
Additionally, a new need is emerging with the popularity of tablet computing among SMBs: mobile connectivity from any location. Mobile connectivity to business applications will keep growing among SMBs. In fact Gartner projects that by 2015 the growth of tablet computing among SMBs will outpace that of larger enterprises.    

 

 

 



Tags: BPM, Mid Market, Business Process Management, Workflow, BPM Suite, Hosted Workflow, SaaS, Cloud, SMB, Workflow and Business Process Management, Gartner conference, SMB market, SMBs

Interneer 1st Annual Partner Conference: Cloud Computing Presentation

Posted by Romeo Elias on Tue, Oct 02, 2012 @ 08:00 PM

Cloud Computing - The Beginning of the Demand Supply IT Era

Sina Moatamed, Principal Consultant for Unified Clouds, talked about Cloud Computing creating significant changes in organizational behavior. According to Sina, business units, not IT, are increasingly in charge of the narrative of how Enterprises will innovate and IT must adjust accordingly. His talk was a review on how to manage that change.

Mr. Moatamed discussed the changes Cloud Computing has created after being introduced into a Traditional IT environment. The change almost immediately created a decentralized IT organization for those engagements.  IT Departments need to offer additional value for business units when they deliver cloud solutions in order for them to return to being a trusted and preferred partner to engage in cloud solutions.

Sina further explained how financial operations for IT will have to migrate to a different cost model to make the value match with the service a public cloud requires or keep the service internal.  Most importantly they will have to provide business units a common financial model for all services that would attract them to the new change.

Mr. Moatamed concluded his presentation by mentioning where these changes are taking the IT industry:  Planning will be replaced by Brokering Cloud services, build will be replaced by Integration of Cloud services into the company’s business system portfolio and run will be replaced by Orchestration of services to manage continuity of delivery.

Click here to download the PowerPoint presentation for this session

Read the article by Mr. Moatamed on this topic:

http://scn.sap.com/community/cloud/blog/2012/09/30/the-great-transformation--the-era-of-demand-supply-it-begins

 

Tags: BPM, SaaS, Cloud, BPMS

Interneer 1st Annual Partner Conference: Development Presentation

Posted by Romeo Elias on Tue, Oct 02, 2012 @ 01:29 PM

 

Interneer Development Presentation

David Mines, Chief Architect, and Selim Ozyel, Software Manager, provided an overview on the software architecture and the development process at Interneer. The topics covered included the architecture, technology, configuration challenges, common configuration mistakes, release cycles, and a preview of the new iPad App that is scheduled to be released in 2013.

David began his presentation by summarizing the high level requirements that the Interneer Intellect Platform strives to achieve. Among them are: Allow business analysts to create highly-customized apps without programming, work with completely different industries, handle large amounts of data, support large number of users and have a reliable robust performance.

He compared the development of business apps in Interneer Intellect vs. traditional software development.  In the latter, the developer usually has to create database columns, indexes, stored procedures, views and controllers. However, Interneer Intellect creates these automatically in design/edit mode. As a result, the advantages of Interneer Intellect are many: It accesses data as fast as a custom app, runs in an optimized, native environment, takes up less disk space, design/development is much quicker, and good database practices are automatically enforced.

Selim’s presentation focused on the various technologies used by the platform, Interneer’s data center partner nGenx, the development release process, and a preview of the product road map for 2013. The platform enhancements expected include the release of an iPad Application, Web UI enhancements, architecture security enhancements, and support for Windows 2012 and SQL 2012. 

Click here to download the PowerPoint presentation for this session.

Tags: BPM, Workflow, BPM Suite, Cloud

Interneer 1st Annual Partner Conference: Alligār Presentation

Posted by Romeo Elias on Tue, Oct 02, 2012 @ 01:11 PM

Positioning to Sell Intellect in Small and Medium-size Businesses (SMB) and Mid-market companies Presentation

Gary Spaid, Chairman of the Board, CEO and President of Alligār shared Alligār’s strategy for how to "sell" the Intellect platform to Mid-market and SMB companies and demonstrate the need for BPM.

Spaid compared how IT manages each problem they are presented with at any moment to the game of Tetris:  They have to learn how to manage any type of issue that comes their way in a very limited amount of time, but a good strategy is the first step to a successful outcome. In this game, one randomly selected block after another falls down the screen and you must arrange these blocks to prevent them from stacking up to the top of the play field. Each block is followed by another, not leaving enough time to implement the best solution and leaving gaps that after a short time pile up and kill the player.

Spaid expands his comparison by asking: What if you could influence which blocks are selected?  What if you could empower the requestor to build custom-configured blocks? For Spaid this is the strategy for selling Intellect.  He presents Interneer Intellect for its value as a BPM platform with a goal of not to sell but to be asked to deliver.

Lastly, he shares the steps he takes for a successful sale: earning a customer’s trust, understanding the entire business, building an enterprise model of the “As-Is”, determining areas of opportunity, and to always do the right thing for the customer.

Tags: BPM, Business Process Management, Workflow, Cloud, HR Gap, SMB

Interneer 1st Annual Partner Conference: Northgate Markets Presentation

Posted by Romeo Elias on Tue, Oct 02, 2012 @ 01:07 PM

Northgate Case Study

Harrison Lewis, CIO of Northgate Markets, talked about his experiences implementing Interneer Intellect at his organization, the successes, lessons, best practices, and issues encountered.

Northgate Markets was founded in 1980 and is widely known for its 36 retail fresh Mexican grocery stores. Harrison joined the company in October 2011 as CIO where he faced an internal process problem that had been plaguing them for over six years and was not resolved after many prior attempts. 

Northgate’s problem related to the tracking of credit shortages and product return requests to buyers. The manual process provided no visibility into a request’s status, no way to see if the request was approved or denied and they were not able to track whether the credit was issued when approved.  The result was a great amount of time spent in trying to solve an internal conflict between the stores, buyers, merchandisers, and distribution centers.

In his presentation, Harrison explained how the problem could not wait another year. He began looking for a solution that would address all their internal conflicts. Working with Interneer’s professional services, the company deployed a Store Credit Workflow solution powered by the Interneer Intellect platform. The Intellect Platform allowed store personnel to create requests for damaged products, out of date products, over and under shipments and return requests.

During his presentation, Harrison shared how Interneer helped bring transparency into the entire process, launching the process in just a few weeks across 33 stores, enabling everyone to see status of the requests, and gaining business intelligence on various products.

Harrison closed his presentation by talking about future plans with the platform and shared his thoughts on why the project was successful.  Interneer focused on delivering a solution that worked and helped his team through the entire process, from gathering the requirements to implementing and launching the process. 

Click here to download the PowerPoint presentation for this session.

Tags: BPM, Mid Market, Workflow, BPM Suite, Cloud, SMB

Xchange 2012 Partner Conference

Posted by Romeo Elias on Mon, Aug 27, 2012 @ 03:57 PM

Just returned from the UBM Channel annual XChange 2012 conference. We had a chance to present, meet and speak with many solution providers across North America, who focus largely on SMB and Mid Market companies.

I was surprised to learn that the solution providers were not as aware and knowledgeable on Workflow and BPM as the customers they serve, especially the Mid Market focused companies.  However, as they learned what the technology was capable of, it became obvious to them how BPM and workflow management could help their customers and that the need was there. 

Being a cloud BPM solution was also a big hit among the solution providers.  It turns out their SMB and Mid Market customers have been aggressively driving demand for cloud based solutions and it was good to receive that feedback and validation.

Overall a good event and we will be updating our partner program thanks to their feedback and adding many more new partners to our channel.

Tags: BPM, Business Process Management, Workflow, Workflow Process Management, BPM Suite, Hosted Workflow, SaaS, Cloud, BPMS, Workflow and Business Process Management