Food Industry: Ensuring Quality and Operational Excellence

Posted by Romeo Elias on Thu, Aug 16, 2018 @ 02:41 PM

 

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Striving for Operational Excellence is nothing new to both leaders and followers in the food industry. Still, given the industry’s unique characteristics, finding a way to accomplish it can be a difficult feat for a company.

Any food industry enterprise often finds itself at the mercy of global commodity markets. Once you account for other difficulties such as high demand variability and low margins, it becomes clear why achieving Operational Excellence is a challenge. However, there are ways to ensure both quality and Operational Excellence in the food industry. Here are the things you should keep in mind:

Optimizing Your Manufacturing Process

You can’t achieve Operational Excellence without having a firm hold on your manufacturing process, and that starts with controlling your data. The only way to optimize the process is through data collection and analysis — the more automated this process is, the better. To this end, do away with paper-based systems and digitize them instead. You’ll feel the positive impact of this change throughout your entire organization. There are plenty of benefits to enjoy, from making it easier to demonstrate compliance with quality standards, to being able to trace your metrics a lot more reliably.

Keeping Up with Compliance Standards

With digitizing your enterprise comes the ability to track your implementation of compliance standards. It is important because it gives you some useful insights into how you can improve the quality of your products. It’s always better to address compliance standards early on, instead of running afoul of them and having to correct course. It keeps customers happy and prevents possible financial consequences.

Becoming Able to Save the Day

In case of an unwanted event related to non-conformance to compliance standards, you need to be able to react quickly. Especially in the food industry, any product can become the victim of a quality issue. It leads to costly recalls and damaged brand reputation. To prevent this, you need to be able to catch compliance issues before they become a huge problem. With automated workflows that can manage compliance issues before they escalate, you can avoid the brunt of the blow.

Learning How You Affect the Environment

Another thing that could become a problem is the sustainability costs. If you wish to have a clear picture of how much your operations cost, you can’t forget to include sustainability costs when measuring your KPI. Once you have the data, you can analyze it to see if it’s possible to improve the efficiency of your manufacturing process by reducing some of the costs. Use sustainability information along with your general production data to truly understand its impact.

Implementing Enterprise Systems

The right tools can be of immense help in your quest to achieve Operational Excellence. Use them to create a lasting foundation for conducting all your processes and improving collaboration while breaking down the silos in your organization. Enterprise systems like ERP and QMS can integrate and synchronize all the systems and methods in your organization to create a single, strong value chain.

Here at Intellect, we have an out of the box eQMS solution that can help you do it. Let go of outdated processes and achieve Operational Excellence by driving success with collected data and automation.

Tags: Compliance, food industry, mobile compliance, FDA regulations, manufacturing

Digital Transformation: Why Is It Important for Quality?

Posted by Romeo Elias on Mon, Aug 06, 2018 @ 01:03 PM

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With the advancement of technology, more and more businesses are opting to undergo a digital transformation. It’s understandable, as it improves core business functions by making them more efficient.

However, there’s more to digital transformation than using apps that speed up a company’s processes. Innovation is an integral part of it — everyone wants an advantage over the competition which digital technologies might provide. Still, what all businesses need to understand is that digital transformation is also significant for Quality, and here’s why:

Shared Customer-Centric Focus

The end goal of digital conversion or any other IT initiative is improved end-user experience. Quality Assurance shares this focus as it aims to preserve good corporate reputation. However, that’s not the only goal of Quality Assurance — other than consistently good IT service and security for all users, QA needs to worry about the seamless launching of products and services. Staying ahead of the competition is crucial, but not at the cost of sufficient assurance of quality.

Importance for Innovation

There has been some discussion on what counts as “true” digital transformation. CIOs often merely digitally optimize their business, but they don’t transform it and innovate. It’s of paramount importance to have a good business vision when it comes to digital transformation, which is usually disruptive to the business or industry. Without QA to ensure business outcomes and a high level of customer value, that becomes even harder to accomplish.

Quality Challenges in Digital Transformation

Digital transformation covers plenty of different areas such as omnichannel solutions, IoT, and devices, mobile solutions, big data and analytics solutions, cloud services, etc. QA needs to adapt in all of these areas and provide the best customer value by focusing on eliminating some of the known weak points of each area.

For example, with mobile solutions, quality would have to work on improving the security and performance, while increasing functionality and making it all more straightforward to use than it’s ever been. To do this efficiently, QA would have to be able to test its solutions extensively — and that requires tools and expert staff.

How QA Can Meet a Company’s Digital Transformation Needs

Every QA strategy ultimately focuses on improving the end-user experience, which is what digital transformation is all about. However, working towards the same goals may not be enough. Business would still have to invest more funds into QA for it to keep up with the ever-increasing demands of IT advancement. Security and integration testing need to become a continuous practice, especially during the early stages of developing a system or software.

EQMS as a Way to Improve QA

A right way of ensuring that QA does a consistently good job throughout the entire process is using an eQMS to back up your digital transformation system. Despite the potentially high costs, if an eQMS is implemented well, it could make the process of digital transformation easier and improve your bottom line.

Our very own Intellect eQMS can quickly adapt to your company’s unique digital transformation needs. It’s an out of the box solution that can keep your workflow intact while making it possible for you to smoothly go through your digital transformation process and keep your QA on a high level.

Tags: Quality Management Software, Quality Management System, QMS, quality, digital transformation, quality challeneges, eqms

3 Compliance Issues That Can Be Solved By Automation

Posted by Romeo Elias on Mon, Jul 16, 2018 @ 01:31 PM

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For compliance managers in any industry, it’s imperative to provide tools and practices for a company-wide commitment to quality. Whether the industry is construction, government, education, healthcare or manufacturing, there are usually plenty of different compliance regulations to meet.

In that kind of a corporate climate, being as efficient as possible at ensuring compliance can be a significant time-saver. Not only that, but efficiency at implementing some of the necessary compliance solutions can ensure that human error has been reduced to a minimum. And in today’s environment of technological advancement, efficiency is often the synonym for automation.

Automating compliance processes is something any company can benefit from, regardless of the industry. Still, automation is beneficial for those organizations that need to comply with ISO and FDA quality standards. Let’s have a look at three compliance issues that can be solved by automation:

Staying on Track with Quality Objectives

Automation of quality management doesn’t only mean that it will be easier to complete compliance and quality management processes in the technical sense. It also helps everyone in the organization be aware of the organization-wide quality objectives. Losing sight of them makes for inconsistent employee performance, and the organization might fail at building a culture around compliance and quality.

Since quality standards and goals are visible to everyone in an automated system, it makes it easier for the employees to meet them. And, in the case of collaboration with external teams, it ensures that the same quality standards will apply to them.

Corrective And Preventive Actions (CAPA)

CAPA is an integral part of any automated QMS, and it’s crucial to staying within compliance standards. In case of any undesirable events, the CAPA can help identify its cause. After that, it’s only a matter of prevention and coming up with a plan that won’t let it happen again. A procedure that helps set everything back on track is necessary. By having an automated solution that handles it, everyone in the organization will be aware of how best to handle any unwanted situation and resolve it quickly.

Document Control

An automated system creates a centralized hub for all organization-related activity. And when it comes to daily functions of an organization, document control is one of the most critical processes. Without a well-organized document control system, you’re inviting chaos into your organization (and most likely inspection as well.) Since FDA-regulated and ISO-certified companies are required to have a document control system, it’s clear to see how problems in this area can affect the whole company. Keeping up with audits and making sure that all necessary documents are created, stored and shared according to the company’s quality standards helps maintain a team that’s more accountable and informed. Therefore, automating document control can significantly improve an organization, not only with compliance but with the day-to-day operation as well.


Today’s business revolves around complex rules and regulations. To ignore any of them is a fatal mistake, but to comply most efficiently, you need a staunch ally. An automated compliance solution that can meet your company’s unique needs could be the difference between success and failure.

With Intellect’s QMS solution, you don’t have to develop your workflow unless you want to customize the existing ones. It works out of the box and makes sure you have an easy time automating your organization’s quality management and compliance processes.

Tags: Compliance, workflow automation, business automation, Document Control, CAPA, automated solutions, mobile compliance, FDA compliance, iso compliance, laboratory compliance

Best Risk Management in Laboratories

Posted by Romeo Elias on Wed, Jul 11, 2018 @ 09:32 AM

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In many industries, companies seek to improve their manufacturing and product development and have to go through many regulatory reforms to do so. They require them to adopt quality systems standards which reduce risk.

Clinical laboratories don’t find themselves often in front of similar legal challenges because patients are required to give written consent, and acknowledge that their therapy involves a certain level of clinical risk. Still, risk management in a laboratory environment has become necessary due to the evolution of quality systems requirements. For best risk management in laboratories, consider these practices:

Risk Identification

Testing and quality activities conducted in laboratories have documented vulnerabilities. The most common causes of error are in the pre-preanalytical and post-analytical phases of the testing process.

These include possible errors with order entries, various sample collection errors and inappropriate handling or storage, as well as incorrect interpretation or delayed reaction to laboratory reporting. Laboratories can sometimes struggle to implement even the subtlest changes in policy or practice because it makes the overall performance prone to failures. It’s essential to identify risks in a lab’s testing process and work on preventing them. Laboratories usually deal with this through a traditionally-oriented QC approach, but that’s not always effective.

Quality Management System for Laboratories

Laboratories aren’t free from having to address all aspects of a corporate quality management system. It’s necessary for them to maintain standard operating procedures and implement control measures that can identify potential risks to the system.

ISO 15189 guides laboratories when it comes to technical and quality requirements. Laboratories must be able to record performance data and audit the results of the system, among other things. Correction and prevention of any issues that might arise from using closed-loop processes to document procedures are also paramount.

Risk Management Plan Definition

A risk management plan is crucial for the lab’s quality management plan. Each laboratory can incorporate technical requirements for testing processes into its quality management system differently. Therefore, it’s important to understand how these work to assess the effectiveness of a laboratory approach to risk management. The litmus test for this is the lab’s ability to match its planned objectives to its actual activities. If a laboratory’s execution of its TTP, IQCP or QC plan employs risk-based thinking, that’s a useful approach.

Risk Assessment and Management

In assessing and managing risk, laboratories need to keep track of all the various testing scenarios and outcomes. Once labs can understand their planning and confirm it, they’ll know which measures they need to take to deal with an unwanted result. A risk-management solution that integrates with the lab’s existing QMS could be quite useful. With it, labs could capture, communicate and address all their risk-related documentation and activities. Learning to prevent risk issues is essential. Laboratories need to be able to track risk management issues and manage their risk reporting system efficiently.

Empower your lab staff to make smarter and safer risk-related decisions by using the risk-management software. A standardized system that can fit your unique requirements can be valuable for all aspects of a laboratory’s testing and quality management plan.

Tags: Risk Management, ISO, labs, iso compliance, risk identification, laboratory compliance, risk assessment

Mobile and FDA Compliance: New Regulations in 2018

Posted by Romeo Elias on Tue, Jun 19, 2018 @ 02:00 PM

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Things change very fast in the world of mobile apps. Besides the mobile phone manufacturers adding better cameras, processors, accelerometers, and gyroscopes; mobile app developers are following those upgrades up with new and improved apps. When talking about mobile medical apps, you probably wondered if the FDA regulates them. The answer has been changing, and we will present some of the latest rules brought by the FDA to make the picture somewhat more transparent.

Groups of Apps Regulated by the FDA

Before you conduct a regulatory assessment, you should determine whether your mobile app is affected by FDA's regulations. The FDA has been evident in their mobile medical app guidance that they intend to use a risk-based approach when applying their rules. Mobile medical apps that could pose a risk to a patient’s safety or health are the only ones the FDA regulates. There are four possible groups of apps, following the FDA’s way of sorting them:

  1. The app is not a medical device,
  2. Even if it is a medical device, the FDA has said that they will not regulate it,
  3. The FDA will regulate because they said that it is an app, and
  4. None of the above.

Apps that fall into groups 1 and two are not regulated by the FDA, while apps from the fourth group are those without analogs in any known examples. Apps from the group 4 are likely to be controlled. It is explained in the FDA’s “Guidance for Industry and Food & Drug Administration Staff” guidance document.

More Challenges with Proving FDA Compliance

The surge of mobile healthcare apps is the surge behind FDA’s regulatory updates and changes in medical app development. According to the Mobile Medical Applications Guidance for Industry and Food & Drug Administration Staff guidance, a medical app is considered to be an app that works as an accessory to transform a mobile medical platform for a form of medical use or augment, supplement, or support an existing medical device. To ensure the effectiveness and safety of medical apps, the FDA will use the same risk-based approach that it uses for other medical devices.

The Emergence of the De Novo Pathway Trend

PMA (Premarket Approval and 510(k) pathways for putting a product on the market have been more popular than De Novo pathway, but this is changing. It is happening because the FDA is streamlining the application process without requiring a 510(k) anymore. What De Novo method provides is a way to classify new medical devices as Class I or II when there’s no predicate device. If a person believes that their medical device is appropriate for classification into these two Classes, they can submit a de novo request without preceding NSE and 510(k). The De Novo pathway is highly risk-based, which means that you can get a product on the market without a lengthy premarket approval application (PMA.) It is only if your new technology isn’t considered high risk and you’re able to demonstrate how all known risks can be mitigated.

New and innovative ways for health improvement and better health care delivery are being opened with the widespread use and adoption of mobile technologies. The FDA is there to encourage mobile medical app development and has a responsibility to oversee their effectiveness and safety. If you’re conducting a digital transformation to be FDA compliant with all new regulations and laws, involve your compliance team to ensure alignment from the beginning.

 

Tags: mobile applications, mobile apps, Regulations, FDA, mobile compliance, FDA regulations, FDA compliance, new regulations

Digital Transformation Strategy for Next Generation eQMS

Posted by Romeo Elias on Wed, Jun 06, 2018 @ 11:57 AM

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Rapidly changing technologies primarily drive Digital Transformation, but its adoption is dependent on a carefully planned out strategy. Big companies and organizations that adopt digital transformation have their goals and digitalization objectives predefined. It helps the process of digital conversion to be fully integrated into the business process rather than optimizing ad-hoc functionalities.

In short, real benefits of digital transformation do not lie in optimizing individual technologies used rather than the overall integration and dependencies of the whole system.

Quality dramatically impacts all aspects of business such as profitability, brand equity and overall operational efficiency and business performance. Thus, an enterprise quality management system is placed at the core of the value chain of each business, and most medium-to-high level enterprises implement it as a backbone of their business operations.

So let’s lay out a few steps to creating a digital transformation strategy for your eQMS integration.

Assess Your Quality Capabilities - Needs, Strengths, and Weaknesses

As mentioned above, you need to lay out a structure and define what quality management aspects you need improving. Surely there are weak points in your workflow that need addressing both in technical and cultural aspects of your business operations. Digital transformation doesn’t happen overnight, and as with any automation or new technology adoption, your business operational efficiency will be impacted. It will happen either because of new technology integration and it’s compliance with existing architecture, or training and education needed for it to be adopted by employees.

Understand Different Approaches That Can Be Taken

Enterprises try to integrate eQMS as an ad-hoc solution to solving specific pain points of the system such is CAPA and doc control. Again, quality management system should be at the core of a value chain as it affects multiple modules such as CRM, MOM, PLM, and SCM. If ERP orchestrates the business processes, the eQMS plays a role in quality management throughout the whole process chain. If you are looking for a digital transformation of a specific aspect of a business, you should look into different approaches to achieve this. However, in long-term, a well-designed strategy around streamlined architecture backed with an eQMS is hugely beneficial.

Determine the Gaps in Functionalities and Invest in IT Architecture

We’ve already mentioned some of the main obstacles when adopting new technologies and making integration to existing business operations and workflow. The effect of this can be dampened by reevaluating the whole business operation processes and pointing out gaps in architecture and operational efficiency that could be improved. Investing in IT architecture of one medium-to-large enterprise can present a considerable expense; however, if planned out correctly it gives a proportional ROI.

Your Next Step

Regardless of industry or organizational complexity a great eQMS is defined by five essential elements - process integration, flexibility and extensibility of the system, centralized monitoring and management, compliance enablement, and culture and quality compliance. Most organizations today build their own QMS solutions or push ERP to their limits because they fear their business operational efficiency will be negatively hit throughout the transition period of digital transformation.

And this is where Intellect eQMS comes into play. We’ve built an out of the box eQMS that is compliant with most industries or business verticals. A solution that can be highly customized to adapt to your business processes and enable a smooth transition to digital transformation of your Quality Management without damaging your workflow.

 

Tags: business automation, Quality Management Software, Quality Management System, quality, digital transformation

Best Risk Management Practices For The Food Industry

Posted by Romeo Elias on Wed, May 09, 2018 @ 10:27 AM

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To ensure quality and safety, it’s critical for the food industry to manage and track non-conformances that can lead to product defects and disastrous mistakes.

Risk Management tools and practices were specifically developed to protect against these food safety dangers. By leveraging them, the food industry can protect itself from the risk of a lawsuit, accident, deliberate acts, and even acts of nature.

From supply chain to food health, the food industry cannot be entirely free from internal failure or external events that can threaten productivity and safety. However, having risk management practices in place puts you in a better position to protect yourself from the risks your business is exposed to every day.

If you want your food business to be profitable, you need to pay close attention to all the details; this includes everything from ingredients to equipment to your workforce; most importantly, it involves focusing on defining processes and policies. Here are some best practices in risk management:

Identify Responsible Parties

The key to managing risk is to identify all parties that are involved. It’s critical to understand who is accountable for food safety risk, quality, and compliance. 

When it comes to minimizing risks with manufacturing foods, everyone should recognize that it is a responsibility shared across all levels; this involves plant managers, quality, and food safety group, corporate supply chain, operations staff, QA personnel, and your maintenance crew.

Your QA personnel plays a significant role at all stages of production, making them critical to your overall risk management plan. Without diligence in documenting areas of high risk and communicating concerns to relevant stakeholders, risk cannot be mitigated.

Prepare Employees with Thorough and Continuous Training

Your employees handle day-to-day processes; therefore, risks start with your people. To lessen the possibility of devastating situations, your team should be properly trained in equipment handling, customer service, and safety procedures. Ensure they’re across on employee health codes that outline employee hygiene, inspections, regulated equipment, and even which cleaners are acceptable to use on facilities and surfaces.

While equipment may seem self-explanatory, it would surprise you how many times the wrong assumptions on how to operate equipment has led to disastrous accidents. To boost compliance, train employees how to properly handle all equipment. Thoroughly explain safety protocols that include proper handling, storage, and preparation of food items.

Leverage Technology 

Empower staff with food safety software that complements your overall risk management efforts. Visibility, communication, and compliance can all be improved by using the right solutions.

Communication is crucial. Without it, contamination risks may not be addressed immediately. Safety and quality are all put at risk when there is a breakdown in the exchange of information, leading to dangerous consequences.

With the right food safety and risk management software, you can establish a safety plan that meets FDA Food Safety Modernization Act (FSMA) compliance requirements and optimize operations by standardizing practices and eliminating duplication of documentation. You can increase productivity by automating manual processes that are repetitive and slow down productivity. And because you have access to historical data, you can analyze and predict trends and identify risks.

 

Tags: business process, Regulations, Risk Management, regulatory, risks, food industry

How Digital Transformation And Quality management Play Important Roles In Optimizing Your Business

Posted by Romeo Elias on Fri, May 04, 2018 @ 10:14 AM

How Digital Transformation and Quality Management Play Important Roles in Optimizing Your Business

What business doesn’t want to speed up decision-making, assure quality, and improve collaboration thanks to enhanced visibility? Because of the digital revolution, all those things are achievable. However, before companies can get to that point, they need to embrace change, let go of outdated processes and undergo a digital transformation.

The transition involves leveraging digital technologies to enhance business models, processes, and activities. The change brought on by a digital transformation means letting go of old approaches and adopting a new IT system, letting go of legacy operations that are no longer effective or close to becoming obsolete.

Workflows become automated, resulting in improved efficiency which increases productivity and profitability. Your company will enjoy enhanced accessibility as digital processes become available anywhere via connected devices. And with quicker access to up-to-date data, your leaders can make better decisions faster.

Here are some more ways that a digital transformation will help optimize your business.

Better And Deeper Capabilites

Digitizing your company also means the capability to leverage software and tools that revolutionize the way companies operate; these solutions include Enterprise Resource Planning (ERP), Customer Relationship Management (CRM) systems, Business Process Management (BPS), and Quality Management System (QMS).

Better Quality And Performance

To ensure excellence in products and internal processes, quality management cannot be stressed enough. Quality management is what allows organizations to identify their weakness and areas that need to be fortified.

The quality of a product is based on a number of factors: durability, reliability, and performance. Quality is what businesses can ultimately use to differentiate themselves from their competitors. It’s what keep customers loyal and satisfied. QMS eliminates defects, ensuring you’re consistently creating quality products and services that meet expectations.

Putting Your QMS Solution To Work

A QMS solution allows your business to effectively manage and approve quality, risk, governance, and compliance. Without QMS software, companies wouldn’t have a formalized system that effectively documents policies and processes to ensure they are compliant and meet mandatory FDA regulations.

The right QMS solution optimizes your business, saving your company money, improving quality, safety, and compliance. By executing a QMS, the frequency of quality issues is decreased, allowing you to save on costs that would be lost due to multiple errors that outdated systems are prone to.

The right QMS also helps train employees who must understand their roles in the quality management process. It creates a standard that results in fewer errors and improved response time to obstacles that prove costly if not approached immediately. And with a feature that measures data points, you are in a better position to manage risk as well as analyze existing risks.

Ultimately, your business’s digital transformation and adoption of innovative software and tools such as QMS mean the ability to automate business processes that lead to operation optimization. The whole process radically changes your business, allowing you catch up with competition who adopted innovative practices early on. Not only are you saving costs by effectively managing risk and reducing errors, but you’re also increasing revenues because you’re consistently producing quality products that your customers love.

Tags: Workflow Managment, Quality Management Software, Quality Management System, quality, digital transformation

4 Steps to Achieve Workflow Compliance

Posted by Romeo Elias on Thu, Apr 19, 2018 @ 11:29 AM

 

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All companies, regardless of industry, are responsible for ensuring that their policies and processes are designed to comply with applicable laws and regulations. Because of the complexities of regulations and requirements, many companies struggle to secure compliance.

Companies who compliment their efforts with technology have found that staying compliant has become far less challenging. In the past, businesses had no choice but to rely on Excel sheets and Word docs to keep track of all their people and processes. It meant exchanging numerous emails and risking communications getting lost. Innovative software means the end to duplicate reporting and copying data repeatedly.

These centralized technology tools meant having confidence in your compliance and meeting regulatory requirements. Compliance workflow automation gives you the ability to audit multiple tasks into one process and schedule these processes to run on a regular basis automatically.

While the technology has been revolutionary, it still doesn’t relieve compliance teams of monitoring people, processes, and anyone else who must meet compliance obligations.

One of the crucial steps to ensuring compliance is streamlining workflows to ensure that only employees who should have access to specific data have relevant access. The purpose of a workflow is to divide processes into smaller steps which are passed to different people with the company.

Because of the multiple exchange of hands in documents, there could be numerous submissions for review and need for amendments. All the necessary steps should be taken into account and control processes must be enforced, and verification of information should be ensured.

Here are some tips track and monitor workflows to ensure that they achieve compliance, and nothing is overlooked or goes missing:

1. Identify Legal Obligations

What are all the compliance obligations and how do they impact your business? Once you have identified what these are, interpret them into specific compliance requirement statements.

Each of these requirements should be organized according to underlying regulations and codes along with common requirements such as policy development and monitoring requirements.

2. List All Parties Subject to Audits

List everyone who will be held responsible for meeting compliance obligations; this includes people, vendors, 3rd parties, sites, and processes. Because this will likely be a comprehensive list, be sure to organize them in department folders.

3. Evaluate Level of Risk

It’s impossible to monitor every aspect of your business at all times; instead of attempting to do so, focus your attention on where risk is highest. Identify who you would consider as compliance risks to your business based on criteria that evaluate the levels of risk.

4. Determine of Level of Attention

Set up your system to conduct audits regularly. Audit frequency should be established based on the level of risk. For obvious reasons, high-risk people, processes, and parties should be audited more frequently than those that are considered as low-level risks.

While the right software can help you achieve workflow compliance, the reality is that your employees are the risk that you will have the least control over. To become fully compliant, it’s important to not only streamline your processes and systems but also regularly review your people.

 

 

Tags: Workflow, Workflow and Business Process Management, Compliance, Workflow Managment, workflow automation, Audits, Risk Management, quality data, digital transformation, legal, risks

Preparing Your Business For Digital Transformation And Compliance

Posted by Romeo Elias on Thu, Apr 12, 2018 @ 11:53 AM

 

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For businesses to keep up with the competition and respond to the change in consumer demand, they need to let go of outdated interfaces and practices. But before a company can make the digital transformation, it needs to decide how ready they are.

Beyond adapting to new IT systems and equipment, business culture will also be transformed. Not only will leadership need to establish a digital transformation strategy in relation to systems, process, and technology, but it needs to manage any resistance from employees who may worry about being replaced by new technology.

As you prepare for your digital transformation, alleviate the fears of your employees by empowering them with knowledge through updates and training. Your compliance team should also be involved in the early stages of your digital transformation to ensure alignment and keep all departments on the same digital page with regards to conducting business in full compliance with all laws and regulations.

In preparation for the transition, establish where your company is currently and what your goals are. You also have to determine if your organization has the resources and expertise to get you there. There are three main categories that your company is probably currently in:

Legacy system -  A legacy system refers to old method technology or an outdated computer system. These systems do not integrate with IoT. And without the ability to connect via IoT, a company with a legacy system will be out of sync with real-time operations. These systems will not be fit to meet the demands of today’s digital environment.

Web-enabled – While not ideal for digital transformations that are data-intensive, web-enabled platforms provide some data interaction. They also have a more user-friendly interface.

Digital ready – Your digital transformation will be hindered if your company doesn’t have a digital-ready culture. Digital-ready cultures are those that are highly innovative and whose decision-making is data-driven. If digital ideas and solution are your default option, then your organization has a digital-first mindset and are, therefore, digital ready.

In preparation for a digital transformation, your company must have a digital-ready culture and systems. One of the crucial first steps towards your digital transformation is deciding the right type of cloud that meets your company’s specific needs. Choosing between public, private, or hybrid will depend on your budget, scalability, and how much control you want to maintain.

You will also have some decisions to make on services within the cloud itself such as Software as a service (SaaS), Platform as a Service (PaaS) and Infrastructure as a Service (IaaS). Each comes with their own pros and cons.

The next step is data migration. It’s a chance for you to eliminate the unnecessary data that will only clutter your new systems, slowing down the migration process. Think of data migration as an opportunity to start fresh with only the relevant data you need. Remember that as you migrate to a completely new system, you need to rethink best practices. What worked in the past won’t be as effective.

Remember that adapting to your new system will not happen overnight and means developing a plan that will keep your business running as changes take place. As your company embraces digital transformation, leadership must champion the change to help align employees.

 

Tags: Compliance, digital business, business automation, quality, digital transformation