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How QMS Saves You Money

By Peter Hargittay on Fri, Mar 11, 2022 @ 11:14 AM

Topics: QMS QMS Software

Quality management systems help companies in building and operating their structures effectively. They help in measuring how effectively a company is producing services and products through the usage of processes, procedures, and resources. QMS offers greater quality control and better production by developing a set of standards including design, creation, and development of products and services. Which will result in increased customer satisfaction.
Among the many benefits provided by QMS to your company, is cost reduction. Many companies nowadays strive to minimize the costs associated with quality management. And issues such as the redesign of products and implementing product recalls can be costly. Utilizing the right QMS saves you money while optimizing the use of other valuable resources.
Here’s how implementing the right QMS saves you money!
1- Cost-saving Goals
Implementing the right QMS helps in reducing the frequency of quality issues and identifying areas that need to be improved. It helps in assessing the ongoing performance of different aspects of your business related to quality management.
Because a quality management system makes it easy to document data and provide accurate records when needed, it helps improve the quality of products and services. It helps you understand the requirements and take the steps that reduce the costs that may not have been identified.
While using a QMS, employees can define their goals and how to fulfill them. As operations become more efficient, this ensures quality in products and services while increasing the bottom line.
2- Reduce Response Time
Quality management systems allow you to identify issues and address them as quickly as possible, which will prevent other serious and costly problems from occurring. This will help you maintain the standard of quality that your customers expect.
QMS help in automating processes that are used to correct and prevent quality issues. they also allow you to prioritize actions in order to be more effective in the long term, which will prevent delays, recalls, and other quality-related issues.
Also, QMS helps reach the roots of issues and problems by using accurate and accessible data reports.
3- Reducing Errors
Implementing QMS helps you train your employees and teach them their responsibilities in the management process. This will reduce errors and create greater awareness through customized alerts that provide the most important data when needed.
QMS help organize your operations and create a standard by which all your operations can function. This guarantees that nothing is overlooked and that you move forward towards your business and quality objectives.
4- Measure Potential Errors
Measuring many data points helps you manage your risks over time, which will reduce the costs associated with quality management and provide you with the tools that help you analyze existing risks in your system.
Having all your data centralized leads to better decision-making that contributes to cost reduction efforts. Also, it helps you comply with regulations to prevent other unwanted costs.
QMS reduces the cost associated with ensuring the quality of your products and services.
5- Change Management Tool
Keeping up with the competition in the market requires making changes to evolve. However, the cost of any change can make it challenging.
Ask yourself the following questions:
- What can I expect as an alternative to cost?
- How can these changes affect other areas of the company?
QMS reduces the uncertainty involved. Using change management tools and tracking costs, allows you to analyze the risks associated with various options, and plan for a smooth transition. An integrated QMS simplifies things! It links related processes like employee training and document control.
6- Effective Risk Management
Reducing quality costs requires effective risk management. A QMS allows you to build risk tools within any process.
Here are a few examples:
- Audit management: audits generate a big amount of data that often leads to an extensive list of potential action items. It helps in identifying high-risk items that are likely contributing the most regarding quality costs and also helps you prioritize follow-ups strategically.
- Legislative and regulatory requirements: assessing regulatory compliance will require your company to address multiple gaps. A QMS allows you to identify high-risk gaps that should be fixed first. This ensures you are spending time where you should be.
- Reporting: Centralized reporting capabilities result in more informed and strategic decisions, which will reduce quality costs.
Decisions made based on risks are a way to continuous improvement. It helps you measure whether your work has reduced risk to acceptable levels.
To sum up, a QMS reduces costs by increasing workflow efficiency, through fast problem solving, smoother change management within the company, operational error reduction, and risk management assistance.
Also, you can reduce the cost of quality through prevention efforts, training your employees more, and using quality management software that streamlines your quality workflow.
Your QMS will outline your quality objectives, how you implement and measure the effectiveness of your system, and how the system will support your objectives. Effective implementation of QMS will help you uphold quality control, increase employee satisfaction, enhance product and service quality, and most importantly, increase your profitability.

What's Next?

Now that you have learned about how QMS saves you money, learn about the importance of implementing QMS in labs.

Peter Hargittay

Written by Peter Hargittay

Peter Hargittay is the Chief Marketing Officer (CMO) and VP of Corporate Development at Intellect. Peter is responsible for rebranding the company as Intellect from Interneer and for positioning the company for significant growth. Peter joined Intellect in 2013, and is responsible for corporate, product, and online marketing, business development through the Intellect partner channel, demand generation, sales enablement, and go-to-market strategies. Peter has more than 15 years of experience in building successful software and services businesses. Prior to Intellect, Peter served as the VP of Marketing and Sales Operations at Arise Virtual Solutions, and previously held executive marketing roles at Aegis, PeopleSupport, Intersil, and FileNet. Peter received both his BA in Economics and MBA from California State University, Fullerton.