Projects and Processes Go Hand in Hand

Posted by Romeo Elias on Sun, Feb 12, 2006 @ 12:27 PM

For many companies, managing projects is really managing processes that are running everyday in their organizations. Processes are the mechanisms that ensure a business generates sales and delivers results for customers. They ensure, among many things, bills are paid, paychecks are disbursed and leases are renewed. The more mature a business, the more processes are standardized, documented and, hopefully, followed.

For many businesses today, enforcing core processes and gaining visibility into their statuses ensures they will be followed, tracked, improved, streamlined with the goal to improve the bottom line by cutting costs. In order to achieve this, managing these processes like projects is key.

Each step of each process is tracked: who owns it, how long does it take to complete, what came before it, what happens when completed, what if it is late, who gets notified etc.? In addition, the entire process is modeled and captured step by step. Once the processes are captured in a project management system, reports are easily generated to identify delays, bottlenecks, resource allocations, costs etc. In addition, the processes are continuously improved and modified to adapt to the business changes. The processes become the intellectual property that differentiates a business from its competitors.

Managing processes like projects is a very powerful discipline and with the right software tools, provides businesses with a competitive edge over their competitors and a level of efficiency that was previously unattainable.